SJP Technology Blog

Remote Working with G Suite

Migrating to the cloud is no longer a “maybe” solution for many businesses. With many countries mandating staying home, remote working requires a fresh look.

The good news? There are great solutions available, and you’ll see benefits not just today but also when you’re back in the office in the future. We recommend Google’s G Suite to enable business collaboration and communication while working remotely.

Advantages of a G Suite Solution

G Suite offers enhanced productivity, flexibility, and transparency, all without sacrificing security.

Productivity

G Suite provides access to Docs, Spreadsheets, Forms, Websites, App Scripting, and more. Using G Suite, internal and external users can collaborate and see changes made.

This simultaneous, real-time collaboration saves on emailing documents back and forth. Avoid the inefficiency of someone having to correlate different versions of a document.

Further, G Suite provides a single dashboard. Users can access the creation tools, as well as email, calendars, and Google Hangouts. People don’t have to keep several different applications open. It’s all available in a single, integrated solution.

Flexibility

G Suite is available on any device, iOS or Android. All your remote workers need is a working internet connection. With this cloud-based solution, you can let them log in to G Suite and get everything done in one place.

Everyone can:

• share access to the business Google Drive;
• use Google Cloud Search to find the needed files;
• synchronize work calendars on Google;
• easily hop on video calls or chat in Google Hangouts.

And they can do that from wherever they are, whenever they want.

Google even touts a “99.9% service level agreement.” Google maintains its systems while making its applications continually available, which means “no scheduled downtime or maintenance windows.”

Transparency

With G Suite, all the business data lives in one place. Users can share files but still control access. Your IT admins can decide what access to allow remote or guest users, and they can secure that access from within the G Suite Admin Console.

With G Suite audit logs, IT admins can review actions taken by users. The logs provide information about what resources were used, by whom, and when. This can help with cybersecurity, plus it provides peace of mind that people are complying with procedures remotely.

G Suite offers reporting for international information security controls, accounting, financial services, health privacy, government, and payment card industry standards.

At the same time, although you are using G Suite’s services, your data doesn’t belong to Google. All personal information and intellectual property remains your own, even that meme you made about the “joys” of home schooling.

Getting Set Up on G Suite

Google offers many of these solutions separately for free (or ad supported). Still, G Suite is worth the investment: you pay per user for a more comprehensive solution which adds:

• professional domain name – instead of jenny@gmail.com she could send from jenny@yourbusiness.com;
• unlimited cloud storage and archiving;
• administrative control to manage all user accounts in a single dashboard;
• better management of mobile devices;
• the ability to set up two-factor authentication for greater security.

A cloud solution helps your remote workers work smarter and faster. G Suite is a secure, simple-to-use cloud platform.

Our tech experts can help you effectively migrate to G Suite or another cloud-based solution. Contact our experts today at (844) 4-SJPNET!